Velocity XP Event Company LLC, its agents, subsidiaries and affiliates (“Velocity” or “we”) produces the Velocity Conference (collectively, the “Event”), and is committed to respecting your privacy. By using or accessing our products, services or Site (defined below) in any manner, you agree to this Privacy Policy and the terms of use on the site when registering. If you do not agree to be bound by these terms, please leave the Site.

What This Privacy Policy Covers

This Privacy Policy identifies what Personal Data (defined below) is collected about you and how it’s used by Velocity when you use the websites Velocityxp.com, or other related sites as well as the Velocity mobile app (collectively, the “Site”), register for or attend Events, purchase goods or services, or communicate with Velocity (together with the Site, the “Services”).  “Personal Data” means any information that identifies or relates to a particular individual and also includes information referred to as “personally identifiable information” or “personal information” under applicable data privacy laws, rules or regulations.

This Privacy Policy does not cover the practices of companies we don’t own or control or people we don’t manage, including companies or websites that you access through linked advertisements. Our Site or emails may include links to external websites of third party sponsors, partners or advertisers. Third parties may use their own cookies, tracking codes, or web beacons when you click on their advertisement or link to their site or service, even if the advertisement simply appears on a page or in an email that you are viewing. In certain situations, you may be temporarily redirected to another website, which may not be apparent to you. We do not control the use of cookies, tracking codes, or web beacons by third parties, or how they manage personal data you provide to them. You should review the privacy policy of the sites you visit to understand their privacy practices before you share personal data.  As we continually work to improve our Services (defined below), we may need to change this Privacy Policy from time to time. Upon material changes, we will alert you to any such changes by placing a notice on the Velocity Site, by sending you an email and/or by some other means. Please note that if you’ve opted not to receive legal notice emails from us (or you haven’t provided us with your email address), those legal notices will still govern your use of the Services, and you are still responsible for reading and understanding them. If you use the Services after any changes to the Privacy Policy have been posted, that means you agree to all of the changes.

Personal Data Overview

Below is an overview of the type of personal data Velocity commonly collects, and how we use that personal data. The column on the left details which category of Personal Data is applicable for the entry on that row. Please note that we do not collect all of this information from each individual we interact with. Some of the information below may be collected only if voluntarily provided by you.

Category of Personal Data	What Data is Collected	Categories of Third Parties With Whom We May Share This Personal Data
Profile or Contact Data	First and last nameEmailPhone numberMailing address	AffiliatesService ProvidersAdvertising PartnersAnalytics PartnersParties You Authorize, Access or Authenticate
Identifiers	Cultural or social identifiers (for example Participation in the Event as a speaker, artist, filmmaker, or More)	Service ProvidersAdvertising PartnersAnalytics PartnersParties You Authorize, Access or Authenticate
Payment Data	Financial account informationPayment card typeLast 4 digits of payment cardName and billing address, phone number, and email	our payment processing partners.
Commercial Data	Purchase historyConsumer profiles	Service ProvidersAdvertising PartnersParties You Authorize, Access or Authenticate
Device/IP Data	IP addressDevice IDType of device/operating system/browser used to access the ServicesIP-address based location data	Service ProvidersAdvertising PartnersAnalytics PartnersParties You Authorize, Access or Authenticate
Web Analytics	Web page interactionsReferring webpage/source through which you accessed the ServicesStatistics associated with the interaction between device or browser and the Services.	Service ProvidersAdvertising PartnersAnalytics PartnersBusiness PartnersParties You Authorize, Access or Authenticate
Demographic Data	Zip codeGender	Service ProvidersAdvertising PartnersAnalytics PartnersBusiness PartnersParties You Authorize, Access or Authenticate
Sensory Data	Photos, videos, or recordings of you and/or your environment	Service ProvidersAnalytics PartnersParties You Authorize, Access or Authenticate
Categories of Data Considered “Sensitive” Under the State Privacy Laws (as defined below)	Geolocation data if used, specifically, a QR code and unique RFID (radio frequency Identification – which you can read more about here) code imbedded in each Velocity badge and wristband, each of which, if scanned, can identify the location of events you attend)RaceEthnicity	Service ProvidersParties You Authorize, Access or Authenticate
Other Identifying Information that You Voluntarily Choose to Provide	Identifying information in emails, letters, texts, or other communications you send us.	Service ProvidersParties You Authorize, Access or Authenticate

How We Collect Personal Data

Categories of Sources of Personal Data

We collect Personal Data about you from the following categories of sources:

• You
  • When you provide such information directly to us.
  • When you create an account or use our interactive tools or the Site.
  • When you voluntarily provide information in free-form text boxes through the Site or through responses to surveys or questionnaires.
  • When you send us an email or otherwise contact us.
  • When you make a purchase
  • When you participate in Velocity Events as a speaker, attendee, performer, etc.
  • When you use the Site, including when information is collected automatically.
    • Through cookies, web beacons, and other tracking technologies (described in the “Tracking Technologies” section below). Please see “How We Use Cookie and Web Beacon Information” for more details. 
    • If you download our mobile application or use a location-enabled browser, we may receive information about your location and mobile device, as applicable.
    • If you download and install certain applications and software we make available, we may receive and collect information transmitted from your computing device for the purpose of providing you with the relevant services, such as information regarding when you are logged on and available to receive updates or alert notices. 
• Third Parties
  • Vendors.

• We may use analytics providers to analyze how you interact and engage with the Site, or third parties to help us provide you with customer support.
• We may use vendors to obtain information to generate leads and create user profiles.
• Advertising Partners.
  • We receive information about you from some of our vendors who assist us with marketing or promotional services related to how you interact with our Site, applications, products, services, advertisements or communications.

Our Commercial or Business Purposes for Collecting or Disclosing Personal Data

• Providing, Customizing and Improving the Services
  • Creating and managing your account or other user profiles.
  • Processing orders or other transactions; billing.
  • Providing you with the products, services or information
  • Meeting or fulfilling the reason you provided the information to us.
  • Providing support and assistance for the Services.
  • Improving the Services, including testing, research, internal analytics and product development.
  • Personalizing the Services, website content and communications based on your preferences.
  • Doing fraud protection, security and debugging.
  • Carrying out other business purposes stated when collecting your Personal Data or as otherwise permitted pursuant to applicable data privacy laws, such as the California Consumer Privacy Act, as amended (by the California Privacy Rights Act of 2020 (the “CCPA”), the Virginia Consumer Data Protection Act (the “VCDPA”), the Texas Data Privacy and Security Act (the “TDPSA”), or the Utah Consumer Privacy Act (the “UCPA”) (collectively, the “State Privacy Laws).
• Marketing the Services
  • Marketing and selling the Services.
  • Showing you advertisements, including interest-based or online behavioral advertising.
• Corresponding with You
  • Responding to correspondence that we receive from you, contacting you when necessary or requested, and sending you information about Velocity or the Services.
  • Sending emails and other communications according to your preferences or that display content that we think will interest you.
• Meeting Legal Requirements and Enforcing Legal Terms
  • Fulfilling our legal obligations under applicable law, regulation, court order or other legal process, such as preventing, detecting and investigating security incidents and potentially illegal or prohibited activities.
  • Protecting the rights, property or safety of you, Velocity or another party.
  • Enforcing any agreement with you.
  • Responding to claims that any posting or other content violates third party rights.
  • Resolving disputes. 

We will not collect additional categories of Personal Data or use the Personal Data we collected for materially different, unrelated or incompatible purposes without providing you notice. If you are a California resident, please note that we only use or disclose your sensitive personal information for the purposes set forth in section 7027(m) of the CCPA regulations and we do not collect or process sensitive personal information with the purpose of inferring any characteristics about California residents.

How We Disclose Your Personal Data

Velocity will only disclose your Personal Data to a third-party (i) for a legitimate business or commercial purpose; (ii) with your consent; (iii) as necessary to answer your questions, provide the products and/or services you request or purchase from Velocity; or (iv) to comply with governmental, legal, or internal record-keeping requirements as reasonably required or permitted by applicable laws. When we disclose Personal Data for a legitimate business or commercial purpose, we enter into a contract with the third party that describes the purpose and requires the recipient both keep that Personal Data confidential and not use it for any purpose except as permitted pursuant to our contract. We disclose your Personal Data to the categories of service providers and other parties listed in this section. Depending on state laws that may be applicable to you, some of these disclosures may constitute a “sale” of your Personal Data. For more information, please refer to the “Rights Under U.S. State Privacy Laws” section below.

• Affiliates. We may disclose certain Personal Data to our corporate affiliates.
• Service Providers. Velocity may engage service providers to help us provide the Services or perform business functions on our behalf.  In doing so, these service providers may have access to your Personal Data. Access to your Personal Data by these vendors is limited to the information necessary for it to perform its function for Velocity. For example, if you purchase a badge to attend Velocity, we work with online event vendors with whom we share your name and email address to create accounts that allow you to access the online event environment. These service providers may include:
  • Vendors and suppliers that provide us with technology, services, and/or content related to operation and maintenance of our Site, the Velocity systems, and the Events.
  • Security and fraud prevention consultants.
  • Support and customer service vendors.
  • Product fulfillment and delivery providers.
  • Payment processors.
  • Our payment processing partners and their subsidiary service providers collect your voluntarily provided payment card information necessary to process your payment. We may also work with additional payment processors who you may already have a relationship with or who may process your personal information with your consent.
• Advertising Partners. These parties help us market our services and provide you with other offers that may be of interest to you. For example, Velocity may work with third party service providers to collect information about your Site activity using common tracking technologies, such as cookies, web beacons, and tags. These tools allow Velocity to customize your experience on the Site by analyzing Site traffic and providing you with content and advertising that is tailored to your interests.  Velocity may also use linked advertisements and newsletters to deliver information to you that is interest-based or about the Event. These Advertising Partners include:
  • Ad networks. 
  • Marketing providers.
• Analytics Partners. These parties provide analytics on web traffic or usage of the Services. They include:
  • Companies that track how users found or were referred to the Services.
  • Companies that track how users interact with the Services.
• Business Partners. These parties partner with us in offering various services. For example, Velocity may link to co-branded products and/or services to websites hosted and operated by companies other than Velocity, such as video content distributors and hotel reservations providers (each a “Channel Partner Website(s)”). The co-branded Velocity pages that you may access through a Channel Partner Website may have different registration processes and privacy policies. If you visit a Channel Partner Website, please read the privacy policy that is posted on that site. Our Business Partners may also include:
  • Businesses that you have a relationship with.
  • Companies that we partner with to offer joint promotional offers and opportunities.
• Parties You Authorize, Access or Authenticate.
  • Third parties you access through the services.
  • Sponsors you consent to sharing Personal Data with (for instance, in connection with RFID scans).
  • Other users.

Legal Obligations. We may release your Personal Data to third parties when we have a good faith belief it is necessary (1) to comply with valid legal requirements such as a law, legal investigation, regulation, search warrant, subpoena or court order; or (2) in special circumstances, such as a financial or physical threat to you or others, including, without limitation, if Velocity detects that a fraudulent credit card charge may have occurred. In the event that Velocity is legally compelled to disclose your Personal Data to a third party, we will use our best efforts to notify you unless doing so would violate the law or court order or present risk of imminent bodily harm.

Business Transfers. All of your Personal Data that we collect may be transferred to a third party if we undergo a merger, acquisition, bankruptcy or other transaction in which that third party assumes control of our business (in whole or in part). Should one of these events occur, we will make reasonable efforts to seek your consent before your information becomes subject to different privacy and security policies and practices.

Aggregate Information. Velocity may create aggregated, de-identified or anonymized data from the Personal Data we collect, including by removing information that makes the data personally identifiable to a particular user. Such aggregated, de-identified or anonymized data is not Personal Data and we may provide third parties with non-Personal Data about you for our lawful business purposes, including, without limitation, to analyze, build and improve the Site and promote our business, provided that it does not allow you to be directly identified or contacted and that is combined with the non-Personal Data of other users. For example, we might inform third parties regarding the aggregate number of users of our Site.

Tracking Technologies

Cookies & Web Beacons. We may use common tracking technologies, which include cookies, web beacons, and pixel tags (collectively, “Tracking Technologies”) to collect the information detailed in the chart at the beginning of this Privacy Policy. Cookies are small computer files that we transfer to your computer’s hard drive that allow us to know how often you visit the Site and the activities you conduct while on the Site (e.g., whether you purchase Velocity credentials, referred to here as a “Badge”). Every computer is assigned a different Cookie by Velocity. We also may use web beacons to collect anonymous, non-Personal Data about your use of our Site. Web beacons are tiny graphic image files embedded in a web page or email that provide a presence on the web page or email and send back to its home server information from the users’ browser. The information collected by web beacons allows us to statistically monitor how many people are using our Site or are opening our emails. We may use information from cookies and web beacons collected from your use of the Site to target your online activity, browser or apps, with certain advertisements, and/or to determine the popularity of certain content or advertisements. By using the Site, you agree to Velocity collecting and using your behavioral information for those purposes. Please note that because of our use of Cookies, the Site does not support “Do Not Track” requests sent from a browser at this time.

We may use the following types of Cookies:

• Essential Cookies. Essential Cookies are required for providing you with features or services that you have requested. For example, certain Cookies enable you to log into secure areas of our Services. Disabling these Cookies may make certain features and services unavailable.
• Functional Cookies. Functional Cookies are used to record your choices and settings regarding our Services, maintain your preferences over time and recognize you when you return to our Services. These Cookies help us to personalize our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
• Performance/Analytical Cookies. Performance/Analytical Cookies allow us to understand how visitors use our Services. They do this by collecting information about the number of visitors to the Services, what pages visitors view on our Services and how long visitors are viewing pages on the Services. Performance/Analytical Cookies also help us measure the performance of our advertising campaigns in order to help us improve our campaigns and the Services’ content for those who engage with our advertising. For example, Google LLC (“Google”) uses cookies in connection with its Google Analytics services. We use Google Analytics Demographics & Interests reports to improve our Site, track our success at reaching audiences, and optimize delivery of Site and ad content specifically targeted to your interests based on your use of our Site. We may also use Google Display Network Impression Reporting in order to understand the effectiveness of different ad types across various platforms, and remarketing with Google Analytics to deliver relevant ads to you based on your use of our Site. We may use additional Google products and services that require Google Analytics to collect data for advertising purposes. We will not combine non-personally identifiable information collected through Google Analytics with your Personal Data. We will not attempt to disaggregate data that Google reports in aggregate. The Google Analytics Terms of Service and the Google Privacy Policy govern Google’s ability to use and share information collected through Google Analytics. You can prevent your data from being used by Google Analytics by using the Google Analytics Opt-Out tool at www.google.com/privacy_ads.html or the Google Analytics Opt-out Browser Add-on at https://tools.google.com/dlpage/gaoptout/.

Deactivating Cookies. You can block collection of your information and Site activity by turning off Cookies. You will find further information on how to turn off Cookies in the support page of your respective browser. Deactivating cookies may hinder our ability to provide you with certain services or your ability to enjoy certain features of the Site.  To explore what cookie and Tracking Technologies settings are available to you or to modify your preferences with respect to cookies and Tracking Technologies, you can access your Cookie management settings by clicking here.  

How We Use Cookie and Web Beacon Information. The information collected by cookies and web beacons helps us dynamically generate content on the Site or in emails specifically designed for you, allows us to monitor Site traffic (i.e., where a user is geographically located, device type, browser selection, referring website, Site navigation, demographic information), and provide advertising tailored to you, as discussed in detail in the Marketing and Promotions section.

We may serve advertisements, and also allow third party ad networks, including third party ad servers, ad agencies, ad technology vendors and research firms, to serve advertisements through the Services. These advertisements may be targeted to users who fit certain general profile categories or display certain preferences or behaviors (“Interest-Based Ads”). Information for Interest-Based Ads (including Personal Data) may be provided to us by you or derived from the usage patterns of particular users on the Services and/or services of third parties. Such information may be gathered through tracking users’ activities across time and unaffiliated properties, including when you leave the Services. To accomplish this, we or our service providers may deliver Cookies, including a file (known as a “web beacon”) from an ad network to you through the Services. Web beacons allow ad networks to provide anonymized, aggregated auditing, research and reporting for us and for advertisers. Web beacons also enable ad networks to serve targeted advertisements to you when you visit other websites. Web beacons allow ad networks to view, edit or set their own Cookies on your browser, just as if you had requested a web page from their site.

Managing Your Preferences And Privacy Rights

You may manage your preferences and exercise certain rights with respect to your Personal Data as provided by applicable privacy laws and as described in this section. In managing your preferences and exercising your rights, please keep in mind the following:

• We respond to requests we receive from individuals wishing to manage their preferences or exercise their data protection rights in accordance with applicable data protection laws. This means that we may ask you for information to verify your request, and that your rights may be restricted by certain requirements or exceptions as provided by applicable privacy laws.

Opting-Out of Marketing Communications and Push Notifications

• Opting-In. You may opt-in or sign up to receive email subscriptions that contain content about the Event based on your preferences and other recurring informational and/or promotional emails from Velocity at Velocityxp.com. Additionally, Velocity may suggest certain newsletter subscriptions to you based on your Site activity. You may also opt in to sharing your Personal Data with other registrants in Velocity Social.
• Opting-Out. You may opt-out of receiving emails, newsletters or other communications from Velocity at any time by following these steps:
  1. When you have received a newsletter you wish to stop, navigate to the bottom of the email, and select the link “unsubscribe or update your email preferences here.
  2. You may opt-out of push notifications by disabling notifications in your cell phone settings, or by visiting the Velocity mobile app Settings page and disabling the notifications you no longer want to receive.
  3. To opt-out of other forms of marketing (such as postal marketing or telemarketing), please contact us using the contact details provided under the “How to Contact Velocity” section.

Rights Under U.S. State Privacy Laws

If you reside in certain U.S. states such as California, Colorado  Virginia, Texas, and Utah, you may have certain rights afforded to you (as described below) depending on your state of residence. Please see the “Exercising Your Rights under U.S. Privacy Laws” section below for instructions regarding how to exercise these rights. Please note that we may process Personal Data of our customers’ end users or employees in connection with our provision of certain services to our customers. If we are processing your Personal Data as a service provider, you should contact the entity that collected your Personal Data in the first instance to address your rights with respect to such data. Please note that your rights may be subject to certain conditions or exceptions in accordance with applicable law.

If there are any conflicts between this section and any other provision of this Privacy Policy and you are a California, Virginia, Texas, or Utah resident, the portion that is more protective of Personal Data shall control to the extent of such conflict. If you have any questions about this section or whether any of the following rights apply to you, please contact us at info@velocityxp.com.

• Access: You have the right to request confirmation of or access to the Personal Data that we process about you.
• Deletion: You have the right to request that we delete the Personal Data that we have collected about you.
• Correction: You have the right to request that we correct any inaccurate Personal Data we have collected about you.
• Portability: You have the right to request a copy of your Personal Data in a machine-readable format, to the extent technically feasible.

Targeted Advertising or “Sharing”

In this section, we use the term “share” to include the sharing of your Personal Data for the purposes of cross-contextual behavioral or targeted advertising purposes as described in this section. Under some State Privacy Laws, a “share” may also be considered a “sell.”  As described in the “Tracking Technologies” section above, we have incorporated Cookies from certain third parties into our Services. These Cookies allow those third parties to receive information about your activity on our Services that is associated with your browser or device. Those third parties may use that data to serve you relevant ads on our Services or on other websites you visit. Under certain State Privacy Laws, disclosing your data through third party Cookies for online advertising can be considered a “sale” or a “sharing” of your Personal Data. You can opt out of this sale or sharing of your Personal Data by following the instructions in the “How to Opt-Out from the Sale or Sharing of your Personal Data” section below.

We may sell or share your Personal Data to the following categories of third parties for the purposes of targeted or cross-contextual behavioral advertising:

• Affiliates.
• Advertising Partners.

We share the following categories of your Personal Data with the categories of third parties listed above for the purposes of targeted or cross-contextual behavioral advertising:

• Profile or Contact Data
• Identifiers
• Commercial Data
• Device/IP Data
• Web Analytics
• Demographic Data
• Professional or Employment-Related Data

We have sold or shared the foregoing categories of Personal Data for the following business or commercial purposes:

• Marketing and selling the Services.
• Showing you advertisements, including interest-based or online behavioral advertising.

Other Personal Data Sales

We may also sell your Personal Data as described in this section, subject to your right to opt-out. In this section, we use the term “sell” as such or similar term is defined under the applicable State Privacy Law.

We may sell your Personal Data to the following categories of third parties for their own commercial use::

• Affiliates.
• Advertising Partners.

We may sell the following categories of your Personal Data to the following third parties listed above:

• Profile or Contact Data

We sell the foregoing categories of Personal Data for the following business or commercial purposes:

• Marketing and selling the Services.
• Showing you advertisements, including interest-based or online behavioral advertising.

How to Opt-Out from the Sale or Sharing of Your Personal Data

You can opt-out of the selling or sharing of your personal data done through Cookies by:

• Accessing your Cookie management settings, available here:
• Implementing the Global Privacy Control or similar control that is legally recognized by a government agency or industry standard. Please note that this does not include Do Not Track Signals.

You can opt out of any other selling of your Personal Data by:

• Emailing info@velocityxp.com

To our knowledge, we do not sell or share the Personal Data of children under sixteen (16) years of age. 

We Will Not Discriminate Against You for Exercising Your Rights under the State Privacy Laws

We will not discriminate against you for exercising your rights under the State Privacy Laws. We will not deny you our goods or services, charge you different prices or rates, or provide you a lower quality of goods and services if you exercise your rights under the State Privacy Laws. However, we may offer different tiers of our Services as allowed by applicable data privacy laws (including the CCPA, VCDPA, TDPSA, and UCPA) with varying prices, rates or levels of quality of the goods or services you receive related to the value of Personal Data that we receive from you.

Other California Resident Rights

• Processing of Sensitive Personal Information: Consumers have the right to request that we limit the use or sharing disclosure of their Sensitive Personal Information (“Right to Limit”). However, since our use and disclosure of Sensitive Information are limited to the purposes set forth in section 7027(m) of the CCPA regulations, including: 1) performing the services or providing the goods reasonably expected, 2) preventing, detecting, and investigating security incidents, 3) resisting malicious, deceptive, fraudulent, or illegal actions, 4) ensuring physical safety of natural persons, 5) for short-term transient use, 6) performing services on behalf of the business, 7) verifying or maintaining quality or safety of a product or service, and 8) collecting or processing Sensitive Personal Information but not for the purpose of inferring characteristics, we do not offer a way for you to submit such a request.
• Notice of Financial Incentive Subject to additional terms and conditions, we may offer financial incentives, which may change from time to time, including, among other things, tickets or badges for entry to Velocity Events, Velocity branded products and gift cards in return for the collection of your Personal Data through surveys, mailing list sign-ups, or other opportunities we may provide. At the time that any such incentive is offered to you, we may provide you with additional terms, and will provide you with an opportunity to opt-in and description of how you can opt-out of such offering. Our good faith estimate of value of your Personal Data in connection with any of our financial incentive programs is reasonably related to the financial incentive provided, taking into consideration our expenses related to the offer, provision, or imposition of any financial incentive or price or service difference, revenue generated by us from the sale, collection, or retention of Personal Data, and the value of any improvements we can make to our products and services based on aggregating information obtained through the financial incentive program. You have the right to opt-out of our financial incentive program at any time by emailing info@velocityxp.com. Please see the “Personal Data Overview” section above for more information about the categories of Personal Data we collect in connection with our financial incentives. If you have any questions or issues with your participation in the program, you can reach out to us at info@velocityxp.com
• Under California Civil Code Sections 1798.83-1798.84, California residents are entitled to contact us to prevent disclosure of Personal Data to third parties for such third parties’ direct marketing purposes; in order to submit such a request, please contact us at info@velocityxp.com.

Other Virginia  Resident Rights

If we refuse to take action on a request within a reasonable period of time after receiving your request in accordance with this section and you are a resident of Virginia, you may appeal our decision. In such appeal, you must (1) provide sufficient information to allow us to verify that you are the person about whom the original request pertains and to identify the original request, and (2) provide a description of the basis of your appeal. Please note that your appeal will be subject to your rights and obligations afforded to you under the VCDPA. We will respond to your appeal within 60 days of receiving your request. If we deny your appeal, you have the right to contact the Virginia Attorney General using the methods described at https://www.oag.state.va.us/consumer-protection/index.php/file-a-complaint.

You may appeal a decision by emailing us at info@velocityxp.com (title must include “VCDPA Appeal”).

Nevada Resident Rights

If you are a Nevada resident, you have the right to opt-out of the sale of certain Personal Data to third parties who intend to license or sell that Personal Data. You can exercise this right by emailing us at info@velocityxp.com with the subject line “Nevada Do Not Sell Request” and providing us with your name and the email address associated with your account. 

Exercising Your Rights under U.S. Privacy Laws

Except as otherwise provided in the above sections, to exercise any of the applicable rights described above, please submit a Verifiable Consumer Request (defined below) to us by email at info@velocityxp.com.

Only you, or, if you are a California resident, your Authorized Agent (defined below), may make a verifiable request related to your Personal Data. You may also make a verifiable request on behalf of your minor child.

If you are a California resident, you may also authorize an agent (an “Authorized Agent”) to exercise your rights on your behalf. To do this, you must provide your Authorized Agent with written permission to exercise your rights on your behalf, and we may request a copy of this written permission from your Authorized Agent when they make a request on your behalf.

We cannot respond to your request or provide you with Personal Data if we cannot verify your identity or authority to make the request and confirm the Personal Data relates to you. Contact us info@velocityxp.com to aid in verification by asking consumers to: (1) provide sufficient information that allows us to reasonably verify you are the person about whom we collected Personal Data or an authorized representative; and (2) describe your request with sufficient detail that allows us to properly understand, evaluate, and respond to it. Each request that meets both of these criteria will be considered a “Verifiable Consumer Request.” We may not respond to requests that do not meet these criteria.

Making a Verifiable Consumer Request does not require you to create an account with us. We will only use Personal Data provided in a Verifiable Consumer Request to verify the requestor’s identity or authority to make the request. We will work to respond to your Verifiable Consumer Request within the time period required by applicable law. We will not charge you a fee for making a Verifiable Consumer Request unless your Verifiable Consumer Request(s) is excessive, repetitive or manifestly unfounded. If we determine that your Verifiable Consumer Request warrants a fee, we will notify you of the fee and explain that decision before completing your request.     

Other Important Privacy Information

Our Retention of Personal Data. Velocity retains Personal Data for as long as necessary to provide the products and fulfill the transactions you have requested, or to comply with our legal obligations, resolve issues, or enforce our agreements. When establishing a retention period for specific categories of data, we consider who we collected the data from, our need for the Personal Data, why we collected the Personal Data, and the sensitivity of the Personal Data. Actual retention periods vary depending on the data types, the goods or services you purchased and our legitimate business or legal interests. We may further retain information in an anonymous or aggregated form where that information would not identify you personally.

For example:

• We retain your profile information and credentials for as long as you have an account with us.
• We retain your payment data for as long as we need to process your purchase or subscription.
• We retain your device/IP data for as long as we need it to ensure that our systems are working appropriately, effectively and efficiently. 
• We retain your profile, credentials, and event interest, and attendance data for as long as we need to improve our events.

Collection of Data From Children. This Site is not intended for use by persons under sixteen (16) years of age and shall not be used without the consent from a parent and/or guardian. Velocity does not knowingly collect Personal Data from or about children under the age of sixteen (16). If a parent or guardian believes that a child under sixteen (16) years of age has shared Personal Data with Velocity without the parent or guardian’s consent, please contact us at info@velocityxp.com 

Data Security. Velocity has put in place reasonable safeguards to prevent unauthorized access to your Personal Data. Although we take such efforts to protect your Personal Data from loss, misuse, or alteration by third parties, you should be aware that there is always some risk involved in transmitting information over the Internet.

How To Contact Velocity

If you have a complaint or problem, you may email us at info@velocityxp.com and the customer service department will forward your complaint to the appropriate internal Velocity department for a response or resolution. We try to answer every email in a timely manner but are not always able to do so.

You may also contact us by U.S. mail with any questions about this Privacy Policy at: 

Velocity XP Event Company LLC, 8400 E. Prentice Avenue, Suite 1500Greenwood Village, CO  80111, or email info@velocityxp.com